Exhibition
We are delighted to invite your company to participate as an exhibitor and sponsor at the EMC & Compliance International 2026 event (www.emcandci.com). This is an excellent opportunity to showcase your products, services and brand to a targeted audience of industry professionals, engineers and managers.
We have chosen to hold this event at the Holiday Inn to provide the unique opportunities that Oxford has to offer. This location makes our event more appealing to both domestic and international delegates.
Oxford is a world-leading centre of learning and research. This environment inspires innovation and creativity, and provides an excellent backdrop for problem-solving challenges, academic conferences, and corporate events seeking an intellectual edge.
Known as the "city of dreaming spires", Oxford boasts stunning architecture and beautiful gardens, which provide excellent photo opportunities and a visually appealing setting for any event. The area offers modern facilities like state-of-the-art conference centres, luxury country house hotels, award-winning restaurants, and a range of indoor and outdoor event spaces.
It is centrally located within the UK, making it easily accessible from various parts of the country and internationally via multiple airports and train stations. The city's status as a hub for academia and business attracts a diverse audience of professionals, offering ample opportunities for networking and collaboration outside of our main event.
We bring together a diverse community of engineers, industry professionals and researchers to explore the latest advances and challenges in EMC and EMI. We blend in a practical training course together with a scientific and technical conference.
Over a 3-day period, participants will have the opportunity to upskill in an R &D environment.
The technical and scientific programme features papers and current trends together with in-depth technical tutorials and workshops designed to foster across disciplines dialogue and collaboration. More than just combining a training course and conference, EMC & CI 2026 aims to be a meeting of minds and an area for innovation, cooperation and inspiration. There is also the opportunity to renew professional friendships, establish new connections and enjoy the intellectual and cultural atmosphere that Oxford city and the accompanying environment provides.
1. Exhibition planning
It is planned that the exhibition will be held in parallel with the EMCTLA meeting, the training sessions and the conference sessions over 3 days. The setup is planned on Wednesday morning and the breakdown on Friday afternoon. The provisional planning of the event is given in Fig.1.
Fig.1: Provisional planning of the event
2. Floor plan and exhibition layout
All activities for the EMC & CI 2026 event will take place on the same floor of the Holiday Inn as shown in Fig.2. The exhibition areas will be divided into 2 different suites, the Radcliffe suite (»120 m2) and Christie room (» 90 m2).
Fig.2: General floor plan of the venue
The two exhibition areas will communicate through the halls and reception. An outdoor patio area will also be available and accessible from the 2 exhibition areas (Fig.3).
Fig.3: The two exhibition areas with access to the outdoor patio area
2.1. Christie room (10 stands)
Fig.4: Christie room layout
2.1. Radcliffe suite (12 stands + eventually 3 extra stands in the centre)
Fig.5: Radcliffe suit layout
Once all the stands in Christie room and Radcliffe suite are allocated, 3 extra stands may be inserted in the middle of the Radcliffe suite.
3. Exhibition stands
Exhibition stands are booked on a first-come, first-served basis. However, selection priority of stands will be given in the following order of sponsorship: Platinum, Gold, Silver ; before other exhibitors.
By default, all exhibition stands will be single size stands having a floor area of 5 m2 approximately. There will be no separation elements between them. They will be provided with 1 standard table, 2 chairs and a 240 volt AC power socket. Double size stands will also be possible by joining two single size stands together without changing the disposition of all the other stands.
The tables provided will be by default 60 cm deep and 180 cm wide.
The spacing between tables will be approximately 60 cm.
The default size of the stand will be approximately 2.4 meters wide and 2 meters deep, leaving 1.4 meters behind the exhibition tables. The space behind the tables can be reasonably increased if necessary.
If you prefer to bring your own furniture, you are welcome to do so, but please ensure it fits the stand dimensions. If you require a larger stand, please contact exhibition@emcandci.com directly to discuss the possibilities of customising the space to fit your needs.
By default, the maximum number of persons per single stand is 2 (4 for double stands). Should you wish more staff, please directly contact exhibition@emcandci.com.
Each exhibitor’s company name will be printed and displayed at the stand.
The organisers reserve the right to make changes to the initial layout of the exhibition areas due to technical reasons beyond their control. In the event of this happening, this document will be updated and the exhibitors already registered will be notified of these changes.
4. Parking, setup and breakdown
Exhibitors may use the Holiday Inn's parking area free of charge for the whole event, providing they register their vehicle number plates with the hotel's reception desk on arrival.
If you wish to bring an articulated lorry, or a large truck, please check in advance that the hotel can cope with it without risk of it getting stuck or damaged. Additionally, Park and Ride facilities are available just nearby.
Setup: Setup is planned on Wednesday 29th April morning. Exhibitors will need to follow a scheduled rotation for unloading their equipment. We will provide time slots for each exhibitor to bring their vehicle into the venue, unload, and then clear the area so the next exhibitor can do the same. This system ensures that everyone can access the venue for setup without causing traffic congestion.
Breakdown: Breakdown is planned on Friday 1st May afternoon. Similarly, when the event concludes, exhibitors will be required to take turns dismantling their stands and bringing in vehicles to pack up. This rotation will be managed by our event staff to ensure a smooth and orderly process.
5. Marketing and promotion
All exhibitors will receive a list of attendees' contact details, including email addresses. We encourage all exhibitors to help promote their participation by sharing event news and updates. We will assist with this by providing marketing materials and opportunities on our website and social media channels. Your company will also be highlighted on the EMC & CI 2026 website, mentioned in the programme handbook, and promoted through LinkedIn, YouTube, and other platforms.
Rates
(VAT not included)
NOTE: The deadline for the exhibition application (Friday 20th March)